Bid Executive – North Dublin

Vacancy Reference Code : 01301

Euro Executive Recruitment has been retained by our client to recruit for the role of Bid Executive to support the Business Managers / Directors in coordinating and compiling PQQ and tender submissions as a key part of the Pre-Contract function.

 The Client

Our client is an international company specialising in the construction of high value working environments for global brands. They retain their market-leading position through the skills of their people, the quality of their processes and the sharing of their in-depth industry knowledge.

 The Role:

  • To coordinate and compile all pre-qualification submissions in support of the Business Managers / Directors.
  • To co-ordinate and compile all submission material in support of tender submissions.
  • Assist in developing and implementing the company’s Pre-Contract objectives in support of the Group’s Strategy.

Key Tasks:

  • To coordinate and compile all pre-qualification submissions:-
  • Attend PQQ launch arranged by Business Manager / Director.
  • Review PQQ and circulate to necessary function heads.
  • Monitor progress to ensure timely information is received.
  • Ensure the PQQ is completed in a timely manner to allow the Business Manager / Director to review and sign off.
  • Printing and binding documents in-house ensuring submittal deadlines are met.
  • Follow up PQQ submissions in agreement with Business Managers / Directors and share feedback.
  • Maintain PQQ log and records relating to submissions and successes.
  • Report monthly on success rate.

To compile all submission material in support of tender submissions:-

  • Attend Tender Launch arranged by Bid Manager / Director.
  • Compile / co-ordinate all requested supporting material.
  • Establish “standard” response information (FAQ’s) related to various stages of the bid process and maintain a library.
  • Ensure that all information issued to clients is consistent, timely and of the highest quality.
  • Maintain high-quality bid material, templates and case studies to continuously improve the quality and success of future bids.
  • Carry out or support research as directed by the Group Business Director.
  • Travel – visit the company’s offices, key sites and exhibitions in support all Pre-Contract activities.
  • Maintain approved list selected by Business Director.
  • Monitoring of subscribed websites for requests for submission of tenders and circulate to Business Managers/ Directors.
  • Monitor Leads Websites and circulate leads to relevant Business Managers / Directors.
  • Ensure photo library is regularly updated on the completion of new projects. Share information with Marketing Administrator to allow case studies and presentations to be updated.
  • Co-ordinate the collating of e-zine information internally and circulate to Group Business Director for final sign off.
  • Collect and update news stories for insertion on website.
  • Support our attendance at Trade Shows / Exhibitions / Corporate Events with the necessary supporting material and displays.
  • Assist in the improvement of the company’s reporting processes and Databases.
  • Contribute to the Pre-Contract function, consistently looking at areas for improvement.
  • Build relationships with those associated with the Pre-Contract Process, both internally and externally, in seeking to improve the process and generate feedback.
  • Maintain IT skills necessary to carry out the role.
  • Contribute to the Group’s IT activities through the IT Workgroup.
  • This is an excellent opportunity to join a well-established global brand specialising in the delivering quality construction and fit-out projects.

Please call John Halpin at Euro Executive Recruitment on 085 866 5623 or email your CV to



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John Halpin
Senior Recruitment Consultant
085 866 5623
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