Administrator

Permanent
Dublin
Reference Code: 04361

AA Euro Recruitment Group

Euro Executive Recruitment has been retained by an internationally renowned contractor to hire an administrator to support the commercial/construction teams on a project based in Dublin,
Role:

Data to be entered into a software package in a timely manner to ensure site costs are kept up to date,
Liaise with accounts payable team to ensure invoices are paid on time,
Review weekly invoice report to ensure costed and unmatched invoices to contracts are up to date and correct
Preparing invoice approvals and liaise with site team to achieve sign off as required
Managing and monitoring disputed invoices in a timely manner with both suppliers and accounts
Monitoring returns through site team liaison and chasing credit notes from suppliers
Liaising with Works Manager / General Foreman as to requirements and on-hire / off-hire requirements are known
Ensuring all plant on-hire / off-hire dockets are kept up to date and recorded in the cost system.
Managing cost system, delivery notes, collection tickets, damage notifications
Weekly plant on/off hire review with Commercial lead / Works Manager / Foreman
Ensuring all materials delivered are recorded in timely manner in cost system
Good received notices to be registered on system in a timely manner
Matching of dockets / invoices with special notice to part load charges / waiting times and other special charges
Provide administration support to project team

Requirements:

Experienced in general administration
IT literate and competent in use of software packages such as Excel, Word, Outlook and relevant cost system
Clear and effective written and verbal communication skills
Can do attitude essential
Enthusiastic and self-motivated
Ability to multitask and prioritise workload
Proven team player
Strong commitment to a high level and consistency of service / delivery
Computer literate including Word, Excel email and Internet.
Good communication and telephone manner
Ability to use initiative
Discretion and confidentiality
Experience would be an advantage, but full training will be provided.
High volume of data entry experience desirable